Banner Default Image
Back to job search

Team Coordinator - Global Law Firm

  • Location:

    Dublin

  • Sector:

    Legal

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Brogan Mullally

  • Contact email:

    brogan@phoenixsearch.com

  • Job ref:

    BBBH1870_1662478113

  • Published:

    27 days ago

  • Expiry date:

    2022-10-06

My Client is a global law firm located in Dublin city centre and has 40 offices worldwide. They are recruiting for a Team Coordinator to join their established Legal Secretary department.

MAIN DUTIES AND RESPONSIBILITIES

  • Takes responsibility for the efficient running of the team - acting as a senior team member and lead work flow supervisor, role modelling best practices and setting a good example to other team members
  • Manages the team providing fee earners with effective and high-quality secretarial support, enabling them to focus on providing the best legal services to clients
  • Ensures urgent work requests are promptly communicated to the appropriate team member
  • Is responsible for the performance management and personal development of all team members, including planning and carrying out appraisals for the team
  • Obtains feedback from fee earners on a regular basis to help improve the team's services, especially where a fee earner is reluctant to use the team - reports findings to LSM and suggests solutions to overcome issues
  • Proactively engages with and assists fee earners regarding work requirements encourage and support all team members to utilise the team
  • Ensures the team promptly communicates with fee earners to keep them appraised of a task's status
  • Proactively encourages best practice, idea sharing and efficiency within the team, and other teams and creates plans for the sharing of more complex tasks
  • Shares knowledge with other Team Coordinators - when something comes to light that would be of benefit to other teams
  • Ensures delegation of tasks between team members (to ensure work is done at the right level), assisting the team to meet deadlines
  • Ensures the team follow team processes and procedures when undertaking tasks
  • Collaborates with team members on improving team processes, procedures and solutions and driving best practice
  • Holds regular team meetings

ABOUT YOU

  • Experience in people management
  • Extensive experience as a legal secretary
  • Excellent diary management
  • Exemplary document management and filing
  • Detailed understanding of billing
  • Uses and expands technical knowledge and shares expertise with the team
  • Actively keeps abreast of current developments and trends in areas of expertise and applies new, job-related information or learning to work
  • Has strong working knowledge of WorkSite and Big hand or similar tools
  • IT literate with a high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook) & Lync - Skype for Business
  • Excellent telephone manner
  • Excellent organisation and prioritisation skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Experience in delegating to, and training, junior team members
  • Dynamic, friendly, personable and approachable
  • Excellent communicator - both written and verbally
  • Adaptable and flexible
  • Remains calm under pressure
  • Confident and professional
  • Conscientious and diligent