The Opportunity
Our client - a Global Law firm, have a new opening on their IP & Tech Department for a Legal Secretary with previous billings experience to join.

The role requires previous billing experience and experience working within a Professional Services environment would be advantageous.

The Responsibilities

• Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency.
• Managing fee earner expectations in terms of deadlines and status of tasks undertaken
• Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
• Proactively managing workflow from the team inbox and completing tasks in priority order
• Organising travel arrangements through the travel portal including booking and confirmation of reservations, flights, hotels, taxis, after flight transfers.
• Liaising with third party provider to obtain visas and producing detailed itineraries Understanding the company document management processes.
• Utilising document production for the creation of all first draft documents.
• Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner.
• Organisation of file management including closing of files, archiving and ensuring all relevant documents are filed electronically and in line with our file management best practice.
• Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes.
• Understanding the client matter opening, client reporting and client balances processes.
• Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary.
• Managing group and fee earner contacts to ensure they are up to date through Interaction (CRM tool).
• Providing administrative support to fee earners with conflict searches and audit requests.
• Assisting on ad-hoc projects as and when required, for example managing bundles, assisting during team events, indexing documents, etc.

Qualifications

• Previous billing experience is essential.
• Previous experience within a professional services environment.
• Knowledge of Microsoft Office Suite.
• Strong organisation and prioritisation skills.
• Good verbal and written communication skills.
• Conscientious and diligent.