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Accounts Payable Assistant

  • Location:

    Dublin

  • Sector:

    Accounting

  • Job type:

    Permanent

  • Salary:

    Up to €35000.00 per annum + Bonus, health, dental and pension

  • Contact:

    Jessica Lane

  • Contact email:

    jessica@phoenixsearch.com

  • Job ref:

    BBBH1669_1663581972

  • Published:

    15 days ago

  • Expiry date:

    2022-10-19


About the Company
My client is a large US Multinational who provide a software platform to their clients across a range of different industries. They are in need of an Invoice Processing Analyst who can join their growing finance team based in Dublin North-West.

Job Summary

As the Invoice Processing Analyst, you have responsibility for a variety of duties for a complex structure of entities
across Europe. You enjoy working in a high-volume environment, have strong interpersonal skills and are a proven
team player.
You have strong invoice processing experience and a passion for building strong relationships with internal and
external stakeholders. You are resilient by nature and familiar with being in a similar role. You are innovative and
have the ability to think on your feet and work with minimal supervision.
With a can-do attitude and the ability to adapt to changing role requirements, you will be an integrated part of the
P2P team. The ability to prioritise and excellent attention to detail is key for this face paced role.
This position will report to the Invoice Processing Manager.


Key Responsibilities

  • Input, code, audit and analyse all vendor invoices
  • Liaise with treasury team on funding requirements
  • Process invoices in timely manner
  • Responsible for AP aging and ensuring vendors are paid in line with agreed payment terms
  • Liaise with local accountants on each property including querying invoice coding, approvals and following up where necessary to ensure all documentation is correct
  • Assist with month end close
  • Assist with ad-hoc project and organizational administrative tasks and projects
  • Answer accounts payable inquiries and audit queries
  • Ensure invoices are labelled and stored in accordance with company policy
  • Research and resolve invoicing discrepancies and errors
  • Answer invoicing inquiries and escalations
  • Maintain and ensure compliance with SOX Narratives
  • Identify process improvements and new approaches to processes
  • Responsible for accurate and timely completion of the month-end closing processes for invoices


Requirements

Education and Experience

  • Proven previous experience in a similar role
  • Good problem-solving skills; a creative approach with the ability to develop new ideas
  • Ability to produce work to a consistently high standard within tight deadlines
  • Capability to work independently and as part of a team
  • Ability to understand the importance of confidentiality and to ensure that confidentiality is maintained
  • Demonstrated ability to operate software applications including Yardi, Service Now, MS Word, Excel, and Outlook

Other Skills and Abilities

  • Flexible and adaptable, self-motivated and a pro-active worker
  • Excellent communication skills, oral and written
  • Ability to manage multiple priorities and work within limited time constraints
  • Excellent analytic capabilities with attention to detail
  • Systematic & organised, with an ability to deliver to deadlines
  • Continuous improvement mindset
  • Exceptional sense of urgency with the ability to keep calm under pressure
  • Immense sense of ownership
  • European languages are desirable (German, French, Italian, Dutch, Spanish, Italian)

If you are interested please don't hesitate getting in touch!