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Office Administrator

  • Location:

    Dublin

  • Sector:

    Work for Phoenix

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Niamh Murphy

  • Contact email:

    niamh@phoenixsearch.com

  • Job ref:

    BBBH1848_1661424728

  • Published:

    about 1 month ago

  • Expiry date:

    2022-09-24

  • Startdate:

    ASAP

Junior Office Administrator

About Phoenix:

We are a leading specialist search firm with offices in Dublin, Limerick, and London. From all three of our offices, we conduct local and international assignments for functional and senior leadership positions across the following pillars; Professional Services, Financial Services, Legal, and Technology Sales.
We partner with the most exciting start-ups all the way through to the largest global brands to help grow their businesses both nationally and internationally.
In less than 4 years, we have grown to 40+ employees, opened 3 offices nationally and internationally and have exciting growth plans for the coming years.

The Opportunity:

Due to our continued growth, we are currently looking for a full-time Office Administrator for our Dublin office. The successful candidate will be responsible for ensuring the smooth running of the office, work front of house, and be the first point of contact for the workplace. You will report to both the Office Manager and the L&D Manager while carrying out a range of administrative and support duties. While this role is based in Dublin, support will be provided for our office in Limerick also.

Duties:

  • Carrying out clerical duties such as answering phone calls, responding to emails and preparation of relevant documentation
  • Assisting with systems queries by staff
  • Provide administration support to staff when required
  • Duties and other tasks that may be assigned by management
  • Coordinating travel arrangements for employees
  • Maintaining Filing System and Databases
  • Organising equipment for new starters.
  • Keep stock of office supplies and place orders when necessary


Requirements:

  • Previous experience in an office role is ideal but not essential
  • Must have experience with Microsoft Word and Excel
  • A team player with excellent interpersonal skills
  • Ability to multitask and work under pressure
  • Ability to manage a busy and challenging workload
  • Working accurately and efficiently with a keen eye for detail
  • Candidate must present well with fluent English both spoken and written