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Legal Secretary - Corporate

  • Location:

    Dublin

  • Sector:

    Legal

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Amy Kelly

  • Contact email:

    akelly@phoenixsearch.com

  • Job ref:

    BBBH2476_1673434729

  • Published:

    26 days ago

  • Expiry date:

    2023-02-10


The Opportunity
We have been engaged by a Global Law Firm who are currently recruiting for a Legal Secretary to join their Corporate Department in Dublin City Centre.

Previous experience in a Professional Services environment & previous billing experience is essential.

Responsibilities

  • Works as part of the team to provide general secretarial and administration to the Group.
  • Assists the team in providing fee earners with effective and high-quality secretarial support, enabling them to focus on providing the best legal services to clients.
  • Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines.
  • Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (i.e. email instructions/discussions).
  • Follows team processes and procedures when undertaking tasks.
  • Collaborates with team members on hub processes, procedures and solutions.
  • Responds flexibly and appropriately to fee earner requirements/needs.
  • Actively participates in team meetings.
  • Demonstrates flexibility and proactively contributes to the team's success by actively seeking to improve working processes.
  • Communicates problems promptly to Team Coordinator (or Senior Secretary).

Qualifications

  • Previous experience in a similar role as a Legal Secretary in a Professional Services Environment beneficial.
  • Previous billing experience is essential.
  • IT literate with proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business.
  • Excellent diary & document management.
  • Excellent telephone manner.