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Legal Secretary - Corporate

  • Location:

    Dublin

  • Sector:

    Legal

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Billy O'Mara

  • Contact email:

    billy@phoenixsearch.com

  • Job ref:

    BBBH2429_1672832981

  • Published:

    25 days ago

  • Expiry date:

    2023-02-03

MAIN DUTIES AND RESPONSIBILITIES

  • Works as part of the team to provide general secretarial and administration to the Group
  • Assists the team in providing fee earners with effective and high quality secretarial support, enabling them to focus on providing the best legal services to clients
  • Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
  • Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (i.e. email instructions / discussions)
  • Follows team processes and procedures when undertaking tasks
  • Collaborates with team members on hub processes, procedures and solutions
  • Responds flexibly and appropriately to fee earner requirements/needs
  • Actively participates in team meetings
  • Develops prioritisation skills
  • Demonstrates flexibility and proactively contribute to the team's success by actively seeking to improve working processes
  • Communicates problems promptly to Team Coordinator (or Senior Secretary)
  • Seeks help or clarification and confirms understanding when uncertain about a task or when instructions are not clear

ABOUT YOU

Technical:

  • Previous relevant experience as a Legal Secretary or Team Administrator
  • IT literate with proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business
  • Excellent diary management
  • Document management and filing efficiently
  • Excellent telephone manner
  • Basic understanding of billing
  • Excellent organisation and prioritisation skills
  • Applies knowledge and judgement to solve problems and make decisions

Personal:

  • Friendly, personable and approachable
  • Excellent communicator- both written and verbally
  • Adaptable and flexible
  • Confident and professional
  • Conscientious and diligent
  • Remains calm under pressure