My Client is a global law firm located in Dublin city centre and has 40 offices worldwide. They are recruiting for a Legal Secretary to join their established corporate department.
DUTIES AND RESPONSIBILITIES
- Works as part of the team to provide general secretarial and administration to the Group
- Assists the team in providing fee earners with effective and high-quality secretarial support, enabling them to focus on providing the best legal services to clients
- Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
- Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (i.e. email instructions/discussions)
- Follows team processes and procedures when undertaking tasks
- Collaborates with team members on hub processes, procedures and solutions
- Responds flexibly and appropriately to fee earner requirements/needs
- Actively participates in team meetings
- Develops prioritisation skills
- Demonstrates flexibility and proactively contributes to the team's success by actively seeking to improve working processes
- Communicates problems promptly to Team Coordinator (or Senior Secretary)
- Seeks help or clarification and confirms understanding when uncertain about a task or when instructions are not clear
ABOUT YOU
- Previous relevant experience as a Legal Secretary or Team Administrator
- IT literate with proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business
- Excellent diary management
- Document management and filing efficiently
- Excellent telephone manner
- Basic understanding of billing
- Excellent organisation and prioritisation skills
- Applies knowledge and judgement to solve problems and make decisions
- Friendly, personable and approachable
- Excellent communicator- both written and verbally
- Adaptable and flexible
- Confident and professional
- Conscientious and diligent
- Remains calm under pressure