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Funds Company Secretary & Legal Assistant

  • Location:

    Dublin

  • Sector:

    Legal

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Grace Glynn

  • Contact email:

    grace@phoenixsearch.com

  • Job ref:

    BBBH1584_1655127288

  • Published:

    22 days ago

  • Expiry date:

    2022-07-13

I'm working on a new opportunity for a Funds Company Secretary within an Irish-based asset manager.

Responsibilities

Company Secretary

  • Coordinate, schedule, attend and minute Board & Committee meetings
  • Deal with all elements of collation, preparation and distribution of Board papers, draft minutes, matters arising, board resolutions
  • Coordinate and ensure completion of statutory and regulatory filings, maintain statutory books and records (incl. B1 annual returns, beneficial ownership register and annual financial statements)
  • Coordination & execution of legal agreements, sealing of documents and maintaining register of sealed documents and documents for ratification by the board
  • Ensure timely signing of quarterly DP reports
  • Arrange board training on matters such as AML, Cyber security, regulatory change, as required

Legal Assistant

  • Creation, amendment and formatting of legal documents and templates
  • Managing, filing, proof-reading and drafting documents and responses to legal & regulatory queries
  • Assist in transaction management by tracking deadlines and outstanding matters
  • Perform clerical tasks as needed, e.g. make copies, create folder labels, prepare document packages, write cover memos, spreadsheet maintenance, update materials, diary management etc.
  • Provide administrative support to the General Counsel

Experience required

  • ICSA qualification is advantageous but not an essential requirement
  • 3-5 years experience within a funds legal setting
  • Excellent organisational skills
  • Strong attention to detail & proofing skills
  • Enjoys working in a fast-paced, dynamic environment