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Accounts Payable Manager

  • Location:

    Dublin

  • Sector:

    Accounting

  • Job type:

    Permanent

  • Salary:

    Up to €50000.00 per annum + Bonus, health and pension

  • Contact:

    Jessica Lane

  • Contact email:

    jessica@phoenixsearch.com

  • Job ref:

    BBBH1602_1655468438

  • Published:

    18 days ago

  • Expiry date:

    2022-07-17

The Opportunity

Phoenix Search are partnered with a growing logistics company based in Dublin North. They are looking to hire an Accounts Payable Manager to join their growing team!

Key Duties

  • Responsible for managing the creditor's ledgers for all entities in (Stg and Euro) in a group of companies always ensuring SOX compliance
  • Ensure strong customer relationships have been established and maintained by the team via all methods of communication
  • Ensuring regular audits are done to ensure supplier accounts are up to date and payments have been accurately allocated to accounts daily (cheque and bacs).
  • Effectively manage relationships with both suppliers and internal departments to resolve queries in a timely and effective manner.
  • Work to ensure payment terms are adhered to ensuring payment discounts are obtained where available.
  • Ensure the team follows all procedures relating to new account set-ups and credit checking if applicable. Ensuring all contracts are saved on the shared drives for easy review if needed.
  • Reporting as required by leaders and group as requested.
  • Foster a positive working environment of continuous development and process improvement
  • To liaise with and ensure all payment runs operate smoothly with the treasury department and all processes are followed
Job Responsibilities
  • Lead and manage the team ensuring all work is completed to the highest standards, demonstrating a strong compliance-oriented mindset & help build a strong compliance culture i.e. SOX compliance
  • Taking a proactive role in ensuring management of the Creditor's Ledger, ensuring that payments are made within terms and escalate appropriately when necessary.
  • Regular audits ensuring all payments have been posted and allocated to the ledger in a timely and with accuracy. Reviewing all Intra Company transactions with accountants on a monthly basis to ensure full accuracy and transparency.
  • Develop new and improve on processes for Purchase Orders, Invoice Approval, and archiving.
  • Communicate and follow up effectively with stakeholders on issues, escalations & resolution
  • Ensuring all internal and external queries on any outstanding invoices/ other issues are resolved promptly.
  • Ensuring statements are reconciled to account on a regular basis and proper procedures are followed for all new setups.
  • Manage resources and processes effectively and ensure a robust cross-training plan is in place & effective - availability to step in when needed within the team.
  • Remaining informed of any legislative procedural training, ensuring continuous process improvement, and working towards excellence within your department.
  • Ensuring all processes are clearly documented and tested on a regular basis.
  • Coach and mentor the team, drive the process effectively, and build a positive working environment
  • Review Key Metrics, engage with the AP team and internal stakeholders to ensure KPI's are being met
  • Point of contact for Audits and responsible for associated preparation
Job Requirements
  • Language: fluent in English (spoken and written).
  • Min 5 years experience in Accounts Payable and at least 2+ years supervising a team
  • Excellent IT skills, with particular emphasis on Excel.
  • Strong numeracy skills and excellent attention to detail.
  • Ability to operate in a fast-moving and challenging organization.
  • High energy profile, result-driven, calm under pressure, not easily distracted.
  • Ability to build strong stakeholder relationships.
  • Shows integrity and trust.
  • Proactive, pragmatic.
  • Strong analytical skills.
  • Extremely comfortable in a multi-country and multi-culture commercial business environment.
  • Experience with Sage 200 Profession would be an advantage
If you are interested in this role please don't hesitate to get in touch!